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children's fund

Some policies and guidelines have changed. Please carefully read all information on this page BEFORE starting your request. Thank you for partnering with this foundation as we strive to serve more students than ever. 

What is the Foundation?
The North Carolina Foundation for Public School Children is a resource where public school employees may seek assistance for items and services that directly relate to a student’s academic experience (see list included on the guidelines) and when no other resource is available.

What are "other resources?"
Medicaid, insurance, social services eligible, PTAs, school budgets, local civic groups such as the Lions Clus, local foundations, community services, and when school waivers are available. Exceptions: We will consider eyeglasses for Medicaid-eligible students when the situation is urgent and on a case-by-case basis. (Example: student breaks or loses eyeglasses two weeks before EOG testing.)

Who is eligible to receive assistance?
Students enrolled in a North Carolina public school and in grades K-12 only.

Who can submit a request?
ONLY North Carolina public school personnel (teachers, guidance counselors, school nurses, etc.). 

Can a parent or guardian submit a request?
No. We work through the public school system only. If a parent or guardian contacts us, we will direct them to their child's school personnel.

What kind of things do you pay for?
Eyeglasses, school supplies, clothing, some medications, some dental services, hearing devices, etc. For specific answers, please refer belowChildren’s Fund Guidelines.

What do you not pay for? 
Summer camps, library fees, school property damage fees, childcare, non-school activities such as dance, karate, etc. We do not pay for household items such as furniture, mattresses, groceries, utilities.

* We do NOT pay for required school fees when a school has available funds within their budget, other options to provide, or waivers are available to parents and students.

When will I receive a response to my request?
We do our best to respond within a few days. However, there are times when responses may be slower due to the workload of our small staff.

MAKE A request

WHAT is COVERed -
Please NOTE exceptions

Financial assistance may be provided for a North Carolina K-12 public school student for the following once during a school year. Requests are considered on a case-by-case basis, therefore, there are times when exceptions are made.

  • Eyeglasses -  We will ask the provider to work with us as a non-profit to offer the best cost-saving products available. We do not pay for non-medically required enhancements and we do not pay for two pair per student when there is a discount on the second pair unless total cost is under $100. We do not pay for eyeglasses when students are considered Medicaid-eligible. Walmart Vision Centers offer low-cost eyeglass options for children. Please help us by asking parents to choose low-cost providers. America's Best, Target, and MyEyeDr are other low-cost options. Lens Crafters is on the more expensive end.
  • Medicaid-Eligible Exceptions: We will consider eyeglasses for Medicaid-eligible students when the situation is urgent and on a case-by-case basis. (Example: student breaks or loses eyeglasses two weeks before EOG testing.)
  • Eye Exams - When now pay for eye exams WHEN ONE IS REQUIRED.  Students on Medicaid should have a prescription on file if an eye exam was administered less than a year from request date. If the student has a prescription on file that is less than a year old, we will pay for a new exam only if it is documented medically necessary.
  • Dental Expenses - Fillings and extractions are considered when non-treatment results in pain or other health issues.
  • Medical Equipment -  Only when it impacts their school attendance and performance. Please call or email if you have questions.
  • Medical Expenses - Physicals, EC assessments, other situations that directly impact school attendance and performance.
  • Prescriptions (30-day supply) We will pay for one 30-day supply per student per academic year while waiting for Medicaid or other resources. We are unable to pay for ongoing prescriptions.
  • Educational fees - We do NOT fund student and school fees that are required for all students in your school and when a fees waiver is available to families who cannot pay. We do not pay for fees that can be funded by PTA, PTO, other resources, or another budget within your school or school system.
  • Learning devices - Hearing aids and visual aids are approved on a case-by-case basis.
  • School supplies
  • Musical Instruments for Band classes
  • Graduation Fees, Caps and Gowns:  Many graduation supply vendors will donate caps and gowns to students who cannot afford them if you make a request to the vendor. If you submit to us a request for caps and gowns, please email us a copy of your request to the vendor and the vendor's response. We will pay for caps and gowns if your school administrator confirms no other resources are available and the student will NOT be allowed to participate in the graduation ceremony. We are unable to pay for graduation invitations.
  • Other - If a student has a need that is not listed yet it is impacting school attendance and/or performance, please let us know. We will consider other needs on an individual basis and in consideration to our Children's Fund budget.
  • * Field Trip Fees - Considered on an individual basis. To inquire about possible assistance, pleasesend a message with details about the nature of the field trip, itemized costs, and what efforts have been made by the teacher, school or student to raise funds.

APPLICATION PROCESS

Be sure you receive our approval in writing before services are rendered or expenses are incurred. NCFPSC is not liable for services or expenses for items that have not received prior approval. NCFPSC will not reimburse for receipts dated or expenses paid for prior to the request submission.

Direct Payment to Vendor

  • A request must be submitted electronically via the Foundation website. 
  • Upon approval of the request, an email from the Foundation will be sent to the applicant that states the Foundation has approved the request at a stated dollar amount that serves as a commitment to pay. A letter for the provider/vendor will be attached to this email. 
  • We prefer that public school personnel send the Provider/Vendor Letter. However, it may be sent through the student's parent or guardian. We do not make a practice of communicating with parents/guardian. The letter clearly instructs the provider/vendor to contact us if they have questions.
  • After services are provided, the applicant/provider will fax an invoice for payment to (984) 222-3645 or email tomarca.hamm@ncfpsc.org.
  • Provider must submit an invoice to the Foundation within 30 days of Foundation’s approval to pay. Payment from NCFPSC will be mailed to the provider/vendor within 10-14 days of receipt. If an invoice is NOT submitted to the Foundation within 30 days of request approval, the request will be voided and the Foundation will not be liable for payment.

Reimbursement Payment

  • Requests that include purchasing retail items (clothing, shoes, school supplies, etc.) are reimbursed by the Foundation to the school or a public school employee. We do not reimburse parents/guardians.
  • The applicant will be notified via email of the maximum allowance. We do not reimburse for expenses that are not pre-approved. We will not reimburse expenses from receipts dated prior to our approval date.
  • The applicant should mail the original receipts of the approved purchase amount for reimbursement within 30 days. Applicant will be reimbursed after submitting all original receipts to the Foundation up to the amount approved.
  • If receipts are not received within 30 days, the application will be voided.
  • The applicant may not request more assistance until all receipts are returned from previous requests.
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